Soleus'Wow! I can talk to my data!' From spreadsheets to an AI-ready business
A physiotherapy and pilates business in Mumbai moves from google sheets to a proper digital foundation as it opens up more locations.
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Run your business, not your spreadsheets.
Custom operational systems - from simple workflows to complete operations. We replace scattered tools and information with something your team owns, then connect AI to radically transform how you work (if you want).
Implementation experts
Free skilled people from repetitive work - grow without the next hire.
Real results
A few of the businesses we've done this for.
Soleus
Blue Ribbon PlantsHow we saved an independent family nursery £70,000
A 50-year-old horticulture operation in Sussex, England replaces painful legacy systems with the latest modern tools - specifically customised to how they work.
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Regis DigitalsGiving a growing agency a system for tracking everything
A healthcare marketing agency replaces scattered spreadsheets and chat threads with one shared model of client, project, and work.
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A few examples of the sort of work we do. Every engagement is shaped around you and how you work. The outcomes are systems that are simpler to run, faster to use, and easier to trust.
Connect + notify
One source of the truth - update once - it updates everywhere.
Automate work
Work that used to take hours now takes seconds
Custom workflows
Move work seamlessly between people / departments.
Data controls
Automation (and AI) need clean data. Surface errors in real time.
Why choose us?
Value from day one
We are not building software from the ground up. We work on platforms that already handle hosting, security, and the invisible scaffolding - so your budget goes into the workflows that matter, and you see value from the first week, not after months of foundation work.
Honest advice - even when it costs us
Not every problem can be solved by what we do, and if thats the case we will say so. If the right move is process change, a different approach, or simply not yet - you will hear it from us. Bad advice loses trust; we would rather leave money on the table than lock you into the wrong path.
We build it to outlast us
We aim to make ourselves redundant - capability that lasts after we leave. Systems you own, not a retainer you can't leave. We document, train, and hand off so your team can run and adapt the work without us.
Operators, not AI tourists
Fourteen years across banking, pharma, and transformation programmes - multiple countries, sectors, and functions from operations and finance to HR, legal, risk, and sales. We speak your language, know the problems you actually face, and are not a pitch-deck AI shop with no idea how a business runs.
Structure before AI
Complexity is the real cost. We fix data and workflows first. That means any automation / AI you add later multiplies clarity instead of amplifying chaos - and if you never want or need that, you still get a system that works.
Platform depth that stays current
Superhuman Docs (Coda) and Fibery are where we live day to day. We track new features as they ship, know the sharp edges, and bring that depth to every build - not a pitch-deck familiarity with the tools.
How we work
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Discover
We dig into how your business actually runs - the people, the processes, the tools, and the friction costing you time. Not a shallow discovery call: we aim to understand your operation properly before we design anything.
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Structure
Getting the data right comes first. A clean model and clear workflows make day-to-day work easier - and leave you free to add automation or AI later, on solid foundations, if that is useful.
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Build
We build in the open with you - transparent progress, regular reviews, and room to steer as we go. Multiple checkpoints so what ships is what you wanted, and you are properly satisfied with it.
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Hand off
We train your team to run and update the system without us. That is the point. You only need us again if something goes wrong, or if you want proper ongoing support - not because you are locked in.
Got questions?
What platforms do you build on?
We have spent years scouring the market for the best tools - and as a result Superhuman Docs (Coda) and Fibery are our deepest specialty. Flexible enough for teams to adopt quickly, powerful enough to replace a scatter of point tools. We're not locked to one vendor: if another stack is clearly the better fit, we say so.
How long does a typical project take?
Most engagements land in two to six weeks, depending on scope. A focused automation can be live in days; a full operational system takes a few weeks to design, build, and hand over properly. In practice, your availability and how quickly you can respond usually drive the timeline more than anything on our side.
What does getting started look like?
We start by checking if we are a genuine fit and can add real value - if not, we say so. Discovery covers how you work today and where the friction is. From there we design the solution, build it with your feedback along the way, and train your team before we step back - or provide light ongoing support tailored to your requirements.
How much does it cost?
Most work is a fixed-fee project tailored around what you want and your budget - so you have complete transparency on what you are spending upfront. We can also do daily or hourly rates when scope is still taking shape to suit your needs. Rest assured you don't pay a penny until you feel comfortable / are delighted.
Do you offer ongoing support?
Yes. Some clients want a clean handoff and nothing more; others keep a light monthly arrangement for optimisation, fixes, and new features as the business evolves. We match the level of support to what you actually need.
What size teams do you work with?
Small growing teams through to larger organisations. The common thread is seriousness about how work gets done - we size the system to your complexity, not a one-size template.
Can you connect to the tools we already use?
Yes. We wire into what you already rely on - Slack, Google Workspace, CRMs, project trackers, and more - so the new system sits inside your existing workflow rather than forcing a rip-and-replace.
Why not just build custom software?
Because you pay for a lot of things that don't add value to your business (hosting, security, authentication, the lot). We build on proven platforms so that hard work is already done. Your spend goes into the workflows that move the needle, and you get working value from day one instead of paying for scaffolding.
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